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Dear Business Owner:
The Rotary Club of Dripping Springs is excited to invite you to participate in the 2nd Annual Home
and Garden Show to be held on March 17th-18th, 2018, at the Dripping Springs Ranch Park. We are
thrilled to showcase our area talent to our current and future residents.
We are currently seeking vendors and three headline sponsors. There are limited vendor spaces
available, and they will be awarded on a first come, first serve basis. You will find additional information
about booth prices and other show specifics on the vendor interest sheet. If you are interested in
sponsorship or vendor space, please complete the attached form and return it via email to
rotaryclubdrippingsprings@gmail.com.
https://drippingspringsrotaryfoundation.org/home-garden-show/
Also, please find the vendor map attached. If you have a preferred vendor space, please circle and
return it as well. Preference will be given to vendors who respond and submit payment first.
If you have any questions, please feel free to contact me at 512.716.9193.
Yours Truly,
Ashley Tullis
This application for exhibit space at the Dripping Spring Home and Garden Show to be held at the Dripping Springs Ranch
Park on March 17-18, 2018, will become a contract between the Rotary Club of Dripping Springs (“Rotary Club”) and
the undersigned representative below (the “Exhibitor”) upon acceptance by the Rotary Club and is based upon the terms set
forth below. Exhibitor agrees that the rules and regulations set forth herein will be strictly adhered to by the Exhibitor, its
employees, and its representatives.
By signing this agreement, you agree to set up on March 15th 5-7pm or March 16 from 5-7pm and staff your booth during
all shows times. Show times are: March 17 from 10:00 am – 5:00 pm and March 18 from 10:00 am – 3:00 pm
Company Name _______________________________________ Phone: ______________________________________
Address ___________________________________________ City _____________________ State ________ Zip ______
Contact _____________________________________ Email ________________________________________________
Web address ________________________________________ Signage Name ___________________________________
Products to be shown exhibited: ________________________________________________________________________
Cost and Additional Needs:
Pipe, drape, tables, and chairs
NOT included in the rental price.
Exhibitor: _______ (booths) x $250 = ________ Total
Price will be $300 per booth after Jan. 31st
8’ Tables: _______ (number) x $10 = _________ Total
Chairs: ________ (number) x $2 = __________ Total
1 hr Demo: ______ (number) x $100 = ________ Total
Additional Electrical ____ (number ) x $50 = ____ Total
Will you donate raffle prizes of $25 or greater? Y__ or N
___
Total: _______________________**
Check No: ___________________
If you wish to make a payment by
Credit Card, please contact us at
RotaryClubDrippingSprings@gmail.com
Signature of Authorized Representative: _________________________________ Title:_____________________________
Printed name: _____________________________________________________ Date:
_____________________________
Please return form and payment to Ashley Tullis.
Please email all questions to rotaryclubdrippingsprings@gmail.com
**Vendor Preference will be given based on date of payment. All Vendor Payments are due by January 31, 2018
Hosted by Rotary Club of Dripping Springs
Exhibitor agrees to comply with the policies (both stated and
implied) of the Event Promoter, Rotary Club, and of the
facility.
This contract is non-assignable, non-cancellable, and nonrefundable.
To stay within assigned space
All applications, accepted or denied, are done so at the full
discretion of Rotary Club.
All displays over 4 feet in high and placed within 10 linear feet
of an adjoining space must be confined to an area of the
Exhibitor’s space that is within 5 feet of the back line.
Exhibitors are responsible for abiding by all Health, Fire, andSafety rules and regulations.
Exhibitor is responsible for any damage to exhibit hall or
decorator property and shall indemnify and protect Rotary
Club, its agents, and volunteers from all claims and liabilities
relating to Exhibitor’s use or occupation of the premises.
Venue of any action relating to this contract shall lie
exclusively in Hays County, Texas.
Dripping Springs Ranch Park & Event Center
1042 Event Center Drive
Dripping Springs, Texas 78620
Vendors have two options for set up: Thursday, March 15, from 5 pm until 7 pm or Friday, March 16, from
5 pm until 7 pm. We encourage all vendors to set up on Thursday. The building will be locked up and
secured outside of set up and show times. All vendors are asked to Park on the North side of the Event
Center during the show. This will allow the general public to park near the entrance.
Each vendor will be allowed a pass for two people to man
the booth. If a vendor needs more than two people, any
additional persons will be required to pay the $5.00 entry
fee per day. Please provide the names of the two people
attending the booth on the attached form.
If you are providing a door prize and have not told us what
it will be or its value, we need to know all of that ahead of
show time. A list of current door prizes is attached.
For questions or support contact:
Ashley Tullis
Home and Garden Show Chair
Rotary Club of Dripping Springs
C:512.716.9193
E: ashleytullis@gmail..com
2018 Event Details
Set Up (two available times)
Thursday, March 15 from 5 pm – 7 pm
Friday, March 16 from 5 pm – 7 pm
Show Times
Saturday, March 17
10:00 am until 5:00 pm
Sunday, March 18
10:00 am until 3:00 pm
Parking
Free to Public
Admission
$5.00 for a two-day pass
PARKING
Free parking is available to all exhibitors and their staff
on the NORTH side of the Event Center.
The East and South parking lots are
reserved for customers.
Please note:
It is the Rotary Club’s intention to be fair and
accommodating to everyone; the safety of people and
property will be our priority. We will have an
information booth at the entrance if you need
some direction for the moving in of your
displays. We will also have volunteers
available to assist at your direction.
SHOW HOURS
Saturday, March17 10 AM - 5 PM
Sunday, March 18 10 AM - 3 PM
MOVE-IN
EXHIBITORS
Thursday, March 15 5 PM-7 PM
Friday, March 16 5 PM-7 PM
Please be courteous and considerate of other vendors
as they try to unload their vehicles as well.
We will not have pipe and drape. Each vendor/exhibitor is
responsible for their booth space.
Exhibitors must have checked into their booths
by 5 PM on Friday, March 16.
Due to limited access to unload for set-up, please be
patient and wait your turn to enter building. When you are
in the loading dock, please unload quickly and carefully
then move your vehicle so the next exhibitor can do the
same. We suggest that you bring your own push
carts and dollies for moving large/heavy items.
Please use extra care during move-in and move-out so as
not to damage the facility in any way.
Booths must be staffed during
the hours open to the public.
MOVE-OUT
Sunday, March 18 3 PM – 5 PM
Unless you have special permission for a later date and time.
Booth spaces must be
paid in full prior to setup.
If you have an outstanding balance on your booth space,
your company will not be able to set up . If you
have questions regarding your balance, contact Ashley at
512.716.9193.
Move-in for trucks, trailers,
carts, dollies and pallet jacks is
through overhead doors only.
Please do not attempt to set up before Thursday, March 15 at 5PM as the floor will not
be laid out for your booth. NO EXCEPTIONS!
Show Dates & Set-Up/Tear Down Times
General Show Information
Hold Harmless Agreement
No exhibit can be moved in without this form completed. See this Vendor
Packet.
What’s Included in Booth Package?
10 x 10 Space
Lunch for two exhibitors per booth provided on Saturday and Sunday
Marketing for your business before and during the show
Use of Display Space
1. In the event an exhibitor fails to set up their display within the set-up time allowed, the Rotary Club shall have
the right to take possession of said space and resell same, or any part thereof. All fees and deposits will be
forfeited as of Monday, March 12, 2018.
2. All demonstrations, promotional materials, and sales activities must be confined to the limits of the exhibitor’s
booth.
3. Exhibits that include the operation of musical equipment, radios, videos, sound motion pictures, or any noise
making devices must be operated so that the sound will not annoy or disturb adjacent exhibitors.
4. No exhibit may extend beyond your designated booth space unless you have formally requested a variance from
Rotary that has been approved in writing.
5. Be sure that you are familiar with all terms and conditions that were printed on your contract.
6. Absolutely no use of propane or butane will be permitted as fuel or heat source. Any equipment containing gas
tanks must contain no more than one-quarter of a tank. No propane or butane is allowed on premises without
prior written permission.
7. Helium balloons must be tied down. Balloons may not be handed out to the public.
8. Displays must be arranged not to obstruct general view or conceal other exhibits or exit signs.
9. Dripping Springs Rotary reserves the right to move any exhibitor to accommodate the floorplan of the show.
Vendor Layout:
Release of Liability/
Hold Harmless Agreement
This agreement is entered into by and between the Rotary Club of Dripping
Springs Foundation, a not-for-profit, and Exhibitor.
In consideration of renting booth space or participating in any fashion in the Second Annual Home & Garden Show
this March 17—March 18, 2018, the undersigned hereby agrees to indemnify the Rotary Club of Dripping
Springs Foundation and any and all other sponsors of the Home & Garden Show and their officers, directors,
trustees, employees, agents, representatives, volunteers and servants, and anyone else connected with the
management or presentation of the Home & Garden Show and will hold and save each of them harmless from
any and all actions, damages, and claims, to persons or property, penalties, obligations, liabilities or
attorney’s fees that may be asserted or claims by any person, firm, entity, corporation, political subdivision or
other organization arising out of any errors or omissions of vendor, its agents, employees, sub-contractors, or
invitees, provided for herein and arising out of the performance of this agreement.
By execution of the release I agree to hold and save the Rotary Club of Dripping Springs and all listed parties above and
any sponsors not listed harmless from and against any liability, loss or damage to the full extent thereof and from and against
all costs and expenses including attorney’s fees, hereafter incurred or suffered by vendor by reason of the existence of any
claim, liability, loss or damage of any kind or nature arising out of my participation as a vendor/exhibitor at the Home &
Garden Show.
I hereby acknowledge that I have received, read and understand the contents of the entire package that has been
provided as part of the application and do hereby agree to all of the terms and conditions contained therein. I understand
and agree that I am not to sell or attempt to sell items or provide services other than those listed herein or that are within a
limited category not included in this agreement.
By signing below, Vendor/Exhibitor/Entertainer agrees to comply with and accept all rules and regulations contained
herein.
Print Business Name:
Print Name:
Signature: Date: